Meeting Transcription

Spot can transcribe the conversations in your rooms, with exact speaker attribution, an AI summary, and action items when the meeting ends. Transcription runs on each participant's device. Audio is never uploaded, only text, attributed by speaker.

*Meeting transcription is available on paid plans.

Starting a transcript

There are two ways a transcript starts:

• Automatically. If a room has auto-transcribe enabled, a transcript starts as soon as a conversation gets going and stops when the room empties. People entering the room see a notice that the room transcribes conversations.
• From the prompt. In other rooms, when a couple of people have had their microphones on for a bit, Spot asks "Sounds like a meeting?" and anyone can press Start transcript. Everyone in earshot is notified.

While a transcript is running, a red dot appears next to the room name in the toolbar. Click it to see the live status: who is being captured, where the meeting will be posted, and controls to end the meeting.

Ending, resuming, and discarding

Press End in the status popover to finish the meeting right away, or Stop & discard to end it and delete everything that was captured. If a meeting ends on its own (for example, everyone leaves the room), you have a few minutes to come back and resume it before it's finalized. Meetings also stop automatically when everyone's microphone has been off for a while.

Summaries, action items, and the transcript

When the meeting is finalized, Spot generates an AI summary and a checklist of action items, each assigned to a teammate. Open any meeting from the Meetings tab of the calendar panel, or share it with a link. Action items can be checked off directly in the panel, and the full transcript is searchable and exportable as .txt or .srt.

Private meetings

Any running meeting can be marked Private from the status popover. Private meetings are only visible to the people who were in the room, and marking a meeting private can also lock the room for the rest of the meeting. Meetings that start in a locked room are private automatically.

Room settings

Room admins control transcription per room from Room settings → Transcription:

• Automatically transcribe conversations turns auto-transcribe on or off for the room.
• Who can stop controls whether anyone in the conversation or only room admins can stop a transcript.
• AI summaries & action items can be disabled if you want transcripts only.

Transcripts are kept until someone deletes them. A meeting can be deleted permanently from the meeting's overflow menu.